A clearance note from the builder's accounts team showing you owe zero money.
You are requested to take physical possession of the flat within [15/30] days from the date of this letter. Before the handover, please:
We are pleased to inform you that the construction of your dream home... has been completed in all respects... and is ready for occupation." flat possession letter format from builder pdf full
[ON BUILDER’S OFFICIAL LETTERHEAD] Ref No: ____________________ Date: DD/MM/YYYY To, [Primary Buyer's Full Name] [Co-Buyer's Full Name, if applicable] [Current Correspondence Address] [City, State, Pin Code] Contact Number: ____________________ Email Address: ____________________ Subject: Letter of Possession for Flat No. [____], Floor [____], Tower/Wing [____] in the project "[Project Name]". Dear Sir/Madam, Greetings from [Developer/Company Name]. We are pleased to inform you that the construction of your residential unit in our project "[Project Name]" located at [Complete Project Address] is fully complete. The local municipal authority has inspected the premises and issued the Occupancy Certificate (OC) vide Reference No: [Insert OC Number] dated [OC Issue Date]. We sincerely appreciate your patience, cooperation, and trust in us throughout this construction journey. We are glad to confirm that we have received the full and final payment towards the cost of the flat, applicable taxes, infrastructure charges, legal fees, advance maintenance deposits, and all other miscellaneous expenses as per the final Statement of Account dated [Date of Final Invoice]. There are currently zero outstanding dues against your account. Accordingly, we are pleased to hand over the proprietary physical possession of the schedule property detailed below: PROPERTY DETAILS: Flat / Unit Number : [____________________] Floor & Tower/Wing : [____________________] RERA Carpet Area : [____________________] Sq. Ft. Super Built-Up Area : [____________________] Sq. Ft. Exclusive Parking Space : [Slot Number / TBD] TERMS AND CONDITIONS OF HANDOVER: 1. Physical Takeover: You are requested to visit our site office on or before [Cut-off Date: DD/MM/YYYY] during working hours (10:00 AM to 5:00 PM) to complete the physical joint inspection and collect the keys to your flat. 2. Outgoings and Liabilities: With effect from the date of physical possession or the cut-off date mentioned above (whichever is earlier), you shall be solely liable to pay all future recurring charges, including but not limited to society maintenance charges, property taxes, electricity consumption bills, water charges, and statutory levies. 3. Fit-out and Modifications: No structural changes, modifications, or alterations shall be carried out inside the flat or in the common areas without obtaining prior written permission from the Developer/Competent Authority. 4. Documentation: Please carry the original copy of this Possession Letter, your government-issued identity proof (Aadhaar Card, PAN Card, or Passport), and two passport-sized photographs for the verification process at the site. Please sign the attached acknowledgment copy of this letter as a token of your acceptance of the possession and the terms outlined herein. We welcome you to the [Project Name] family and wish you a prosperous and joyful life ahead in your new home. Thanking you, Yours Faithfully, For [Developer/Company Name] (Authorized Signatory) Name: [____________________] Designation: [____________________] Company Seal: [____________________] ----------------------------------------------------------------------------------------- ACKNOWLEDGMENT & RECEIPT BY THE BUYER I/We hereby acknowledge receipt of the original Possession Letter along with the complete sets of keys for Flat No. [____] in Tower [____]. I/We have inspected the flat and find the construction, fittings, and fixtures to be in order and as per the agreed specifications. _______________________________ _______________________________ Primary Buyer's Signature Co-Buyer's Signature Date: DD/MM/YYYY Place: _________________________ Use code with caution. Crucial Steps Before Signing the Possession Letter
Are there any or state-specific laws you need to incorporate? A clearance note from the builder's accounts team
Builders will require you to sign a countersign or a separate acknowledgment page. This page confirms you accept the flat in its current condition.
You can find comprehensive PDF templates on sites like Scribd or 99acres . has been completed in all respects
A flat possession letter is one of the most critical legal documents you will receive during your home-buying journey. Issued by the developer, this document officially confirms that the property is ready for occupancy and transfers physical custody of the unit to you.